You’d think that financial clutter would be stacks of coins and money sitting on surfaces throughout a house. Or having money stuffed into mattresses. Or even the stuff that was purchased using money sitting around not being used.
Those could all be definitions of financial clutter, but what I had in my house was several shoeboxes full of receipts from bills paid, carbon copies of checks, and lots of bank statements which I’d managed to put in a three ring binder. Those shoeboxes were stacked in the top shelf of a closet and frequently fell down on my head and spilled onto the floor. I had had enough of them.
One afternoon, with the help of a movie from Red Box for diversion, I pulled out all those shoeboxes and the binder and began to sort all of those papers into dates by month and year. I bought a box of file folders—I wanted to color code the years, but the files only came in lots of 20, which wouldn’t cover two years, so I bought one box of the same color—and gave each month its own folder
I set up a simple system that only takes one banker’s box to house. Each year got its own hanging file with twelve folders in it, one folder for each month. The hanging file for 2003 is in the back of the box and moves through to 2010 at the front with the most recent statements in the front of the box. The folder for 2003 only has bills and statements from August through the end of the year. I didn’t bother sorting the bills alphabetically within its folder for the month. I figure that having it in a place I could access by date was good enough.
I know that you only need to keep records that relate to taxes for seven years, but I filed the utility bills and credit card statements as well. I also put a hanging file with the carbon copies of checks in the very back of the file and I bundled the checks by year so they can be tossed annually.
My system is to have the most current month’s file at the front of the box for easy filing of all the month’s bills and statements. The contents of the last file in the box gets purged each month, and then I’ll recycle the folder, changing the date from August 2003 for example to read August 2010, then move it to the front of the box.
It wasn’t that hard to do and I feel great knowing that I have all my receipts and statements in one easy-to-get-to place. I also recycled all of those shoeboxes and shredded a pile of old statements and checks that were more than seven years old.
One of the pleasures of the sorting was to see how much the balance on my mortgage is going down. That’s incentive enough for me to go through this process. And I have more room on the closet shelf too—always a plus.